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TRACS Discussion Forum Alternative

During the beginning of my webinars I always discuss the importance of the many affordable housing resources we have and as part of that discussion, is the TRACS Discussion Forum. I talk about how great it is as a resource for everyone in our industry. Well I have been very frustrated that the resource we […]

To File Special Claims or not

I wish there was a Special Claim for “Not enough time in the day” but I guess I will have to wait for that one. Some affordable housing properties submit claims and others may not think it’s worth their staff’s time. Others file them when necessary. Would I file a Regular Vacancy claim for a […]

TRACS 202 D and Extenuating Circumstances

What happens when an affordable housing tenant is unable to sign the HUD 50059? Let’s just say a tenant has been in the hospital, in/out of intensive care since the middle of Sept. His AR is due 12/1/2014. As per his brother, it is unlikely the tenant will be able to sign or understand what […]

How to Correct a Move-Out in TRACS 202D

What happens when we processed a Move-Out (50059-A) for a tenant for the wrong date? How can we fix this? Once a Move-Out (MAT40) transaction for a household has been processed, the ‘Move-Out Code’ can be corrected by submitting a subsequent Move-Out (MAT40) transaction for the same effective date

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Foster Adults and Foster Children in Section 8

The discussion of Foster Adults and Foster Children has come up a lot in recent affordable housing conversations. The confusion stems from the changes in policy as we transition from TRACS 202C to the TRACS 202D release. I have found that in some of my classes when I have asked my attendees if any income […]

TRACS Industry Group Meeting – Agenda Posted

HUD Headquarters 451 7th Street, Washington, DC 20410 Brooke-Mondale Auditorium

Conference Dates: January 14, 2014 – January 15, 2014

Registration: 8:30 A. M. Eastern

Start Time: 9:00 A.M. Eastern End Time: 5:00 PM Eastern

Date: Wednesday, January 15, 2015 Start Time: 9:00 A.M. Eastern End Time:12 :00 PM Eastern

Light Refreshments Will Be Served

Registration: […]

Section 8 Child Support Deduction and Verification

I have never been a single parent so I can only speculate through the experience of my friends that it is not an easy task. Collecting Child Support can also be a difficult process because you are somewhat powerless as to whether you are going to be able to collect those funds from the working […]

Mileage as a Medical Deduction for Qualified Section 8 Tenants

When I attend the TRACS Industry meetings (and depending on the conversation) I usually hear attendees advocating for the property managers of affordable housing. Things which resonate to me: “What would make things easier for the property managers?”, “that is making it complicated and too burdensome on the property managers!”. It makes me feel good […]

Top 10 Posts for all days ending 06-18-2013

Once in a while I like to reflect upon what seems to be the more important issues facing the affordable housing industry based on the number of views we’ve had on the articles. Please feel free to share your thoughts on any of these subjects or you can email me at info@ahtcsonline.com if there are […]

TRACS 202D and Repayment Agreements

Although I have previously written an article on this subject before it wasn’t until now that there was some more clarity from TRACS 202D and the impending TRACS release in September. Through this release we now have a recovery system in place through a new Section 7 of the MAT 30 record. However the question […]

When the Contract Administrator’s Software Can’t Handle a Certification That TRACS Will Accept

What do you do when the Contract Administrator’s (CA’s) software has limitations in processing a particular certification but the site software has complete functionality? This has been an ongoing issue for many years. The CA imposes their limitations and expects the site to work around it. It’s always good to try and work things out, […]

Processing Residual Receipts for Contract Administrators and Owner Agents

Per HUD Notice H-2012-14 – Issued: August 3, 2012

HUD has received several incorrect miscellaneous payment requests for Residual Receipts offsets. To correctly submit these requests, please follow the instructions below.

Owner Requirements

1. In order to accomplish the Offset Process, project Owners must submit a miscellaneous payment request through the Contract Administrator along with […]

Exercising a Reasonable Accommodation in HUD Multifamily

What do we do as affordable housing Owners/Property managers of a Section 8 property when an Applicant requests a “Reasonable Accommodation” and it turns out the applicant fabricated the need just so they could have a larger unit? Here is a story of how

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EIV Policy for Tracking Repayment Agreements to HUD

What a burden these EIV reports are…now I got to track these repayment agreements??? How long does the tenant have to repay the amount they owe back to HUD? What if the tenant owes a ton of money, can I just have a EIV policy which states a maximum amount in which an owner will […]

Clarification of HUD Approved Training Expenses

I understand why Owners of HUD subsidized properties and Management companies are sometimes afraid to spend money on training their staff. Some folks had some questions about whether or not the classes would be considered HUD approved training expenses and others had concerns they are afraid to spend too much on training for fear their […]

New TRACS 202D Release & Implementation Schedule

Based on the most recent TRACS industry meeting, we were told about the new schedule for the release of TRACS 202D. As always this schedule is subject to change but for now the scheduled stands:

Vendor Testing is to commence on: December 1 – This means that the affordable housing software vendors, Contract Administrators and […]

Revised EIV Notice 2011-21 Issued – August 19, 2011

Housing Notice 2011-21, Enterprise Income Verification (EIV) System, was issued today, August 19, 2011. This Notice supersedes Notices H 2008-03, H 2009-20, and H 2010-10.

Read on for the summary of changes:

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Landlord Refuses to Rent to a Woman with Children

I recently read the most appalling article where HUD brought charges to the owner of a five-unit apartment building in Lebanon, NH, for violating the Fair Housing Act because the landlord allegedly refused to rent one of the units to a family with children. HUD is pursuing these charges on behalf of a mother with […]

CA’s obligation to reconcile the Voucher with the property

In the past year or so I have had two clients who after several months of having their vouchers revised by their CA, were not given any reason for the revision and when they inquired as to why their voucher was revised they were simply told to “figure it out on their own”. I got […]

What should be included in the EIV “Master File?”

Let us discuss which EIV reports should be maintained in the file. There is no doubt that HUD’s RHIIP initiative (through EIV) has done a great job to reduce over-payments and underpayments to HUD. On the other hand, a great responsibility has been added to the O/A in regard to HUD reporting. I must say, […]

Our HUD Multifamily Industry Resources

During an average day of property management you may find yourself confronted with an issue and asking yourself “what am I supposed to do now?”. We may or may not realize during the heat of the moment that there are resources that are afforded to us within our industry to answer that very question.

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TRACS 202D working group is making progress

In today’s TRACS 202d working group conference call, progress was made in our discussion of the MAT 202d MAT User Guide. Clarification and some discussion made understanding the changes much more clearer. Policy changes are also still in the works and HUD has been working very closely and most importantly very cooperatively (as they usually […]

Removal of SSN from tenant files

Although this is not yet a requirement, it is obvious that there is a push in the affordable housing industry to reduce the amount of times the SSN is disclosed in the tenant file to minimize the risk of identity fraud. We were told during a recent TRACS Industry meeting that the SSN will not […]