Click here to purchase your EIV Use Policy and Procedure Manual
|
As a property manager working in the affordable housing industry, how can I prevent the sharing of EIV reports during the tenants recertification interview when all household members are present?
For instance; Unless consent is provided by the individual family member all information must be kept private. during the recertification interview. this means that a HOH lives with her 20 year old son you can’t discuss mother’s income info with the adult son and cannot discuss son’s info with the HOH, unless consent is provided by the individual.
Continue reading Tenant Consent to Disclose EIV Income Info
To alleviate any confusion out there in regards to the two new additional EIV reports: The “No Income Reported on 50059” and the “No Income Reported by HHS or SSA” are REQUIRED to be used in conjunction with and be described in your EIV Use Policy and Procedure Manual. These reports Identify tenants who passed the SSA identity test but no income was reported by HHS or SSA. This does not necessarily mean that the tenant does not have any income. Continue reading Two New Additional EIV Income Reports
Being a Non-smoker I can candidly tell you I hate the smell of smoke…and although my olfactory glands aren’t what they used to be, I can still walk into a room and tell if a smoker lived there. As an affordable housing property manager of a multifamily Section 8 property will tell you it’s not easy getting rid of the stench after a tenant moves out. The stale smoking odor gets into everything: carpets, walls, ceilings, cabinets… even the insulation. It’s just a nightmare for those trying to present a clean and healthy environment for their tenants. And before you… Continue reading Getting rid of the smell of cigarette smoke after your tenant leaves
I have never been a single parent so I can only speculate through the experience of my friends that it is not an easy task. Collecting Child Support can also be a difficult process because you are somewhat powerless as to whether you are going to be able to collect those funds from the working parent who owes that to his child/children. In most cases you have to rely on the court to establish what those payments are and how much the child is to draw from the perhaps absent parent who objects to paying since they aren’t getting the visitation they feel they deserve. It’s a vicious cycle which often plays out in affordable housing where the property Continue reading Section 8 Child Support Deduction and Verification
The NEW 4350.3, Rev 1, Change 4 was just released today. Many sites will now have outdated HUD Occupancy Handbooks. Order a new one today for your site and all of your sites so they are up to date.This is a “must have” handbook for any property which services HUD affordable housing properties!! Our HUD Handbook 4350 is complete with the HUD Reg’s, the Appendices and the completed Exhibits with TABS so you can find the particular Chapter, Exhibit or Appendix quickly and easily. The Handbook 4350.3 REV‐1, Change 4, Occupancy Requirements of Subsidized Multifamily Housing Programs, was issued on August 2013. Follow this link: Purchase the printed 4350.3 Rev. 1 Chg. 4
PBCA NOFA STATUS UPDATE– August 6, 2013: The results of the Performance Based Contract Administration (PBCA) Notice of Funding Availability (NOFA) winners have been announced.
| State |
Recipient |
Grant Type |
Administrative Bid Fee |
Grant Contact Name |
| AK |
Idaho Housing and Finance Association |
Performance Based Contract Administrator |
1.70% |
Julie Williams |
| AL |
The Jefferson County Assisted Housing Corporation |
Performance Based Contract Administrator |
1.59% |
Eric Strong |
| AR |
Central Arkansas Housing Corporation |
Performance Based Contract Administrator |
2.00% |
Shelly Ehenger |
| AZ |
Arizona Department of Housing |
Performance Based Contract Administrator |
1.75% |
Carol Ditmore |
| CA |
California Housing Finance Agency |
Performance Based Contract Administrator |
0.97% |
Janet Louie |
|
Continue reading 2012 PBCA NOFA Award Winners |
When I attend the TRACS Industry meetings (and depending on the conversation) I usually hear attendees advocating for the property managers of affordable housing. Things which resonate to me: “What would make things easier for the property managers?”, “that is making it complicated and too burdensome on the property managers!”. It makes me feel good that others are not just looking out for themselves. I see the same for property managers who advocate for their tenants. That said, I am pretty sure that the tenants don’t always know that their property managers are looking out for them. For example, I think the medical expenses, (if the tenant qualifies for them) is an area where property managers can really help the tenants. It makes me wonder if any of the qualified tenants know that there mileage, cost of transportation and lodging can be considered as an allowable medical expense and what is needed for verification? Continue reading Mileage as a Medical Deduction for Qualified Section 8 Tenants
Remember that for affordable housing, it is not mandatory for a person who does not want to indicate their sexuality/orientation and may leave the M/F field blank. According to 24 CFR 5.105(a)(2)(ii):
(ii) Prohibition of inquiries on sexual orientation or gender identity. No owner or administrator of HUD-assisted or HUD-insured housing, approved lender in an FHA mortgage insurance program, nor any (or any other) recipient or sub-recipient of HUD funds may inquire about the sexual orientation or gender identity of an applicant for, or occupant of, HUD-assisted housing or housing whose financing is insured by HUD, whether renter- or owner-occupied, for the purpose of determining eligibility for the housing or otherwise making such housing available. This prohibition on inquiries regarding sexual orientation or gender identity does not prohibit any individual from voluntarily self-identifying sexual orientation or gender identity. This prohibition on inquiries does not prohibit lawful inquiries of an applicant or occupant’s sex where the housing provided or to be provided to the individual is temporary, emergency shelter that involves the sharing of sleeping areas or bathrooms, or inquiries made for the purpose of determining the number of bedrooms to which a household may be entitled.
Please check out our schedule for the next Fair Housing class we offer: http://www.ahtcsonline.com/class-schedule.html
The legal skirmishing of the PBCA selection process has delayed this announcement now for quite some time, however the affordable housing industry has been waiting patiently for this eventual announcement. So as of June 3, 2013, the status of the PBCA NOFA is this:
“Unless HUD is prohibited from doing so by the United States Court of Appeals for the Federal Circuit, HUD intends to announce the selection of PBCA’s pursuant to the NOFA on August 1, 2013.”
The management and occupancy review (MOR) requirements under Performance Based Task #1 in Exhibit A, Section 3.1, of the ACC has changed. MOR’s are required only for projects with an Unsatisfactory, Below Average, and Satisfactory rating assigned to the last review under the Risk Based MOR approach. No MOR’s will be conducted for projects with an Above Average and Superior rating assigned to the last review during either 12-month period of the ACC Term. MOR’s are required for all Mark-to-Market projects without regard to the rating assigned to the last review.
- MOR Ratings for Projects (Excel) (sorted by state, this list does include Mark-to-Market Projects: Options 1, 2, 3a and 4) Updated June 4, 2012. The following States have been updated: DE, NC, NJ, PA, SC and WV
- Mark-to-Market Projects (Excel)(sorted by state: Options 3b) Updated June 4, 2012. The following States have been updated: DE, NC, NJ, PA, SC and WV
State Attorney General Letters
Once in a while I like to reflect upon what seems to be the more important issues facing the affordable housing industry based on the number of views we’ve had on the articles. Please feel free to share your thoughts on any of these subjects or you can email me at info@ahtcsonline.com if there are some topics which you would like to see covered in future posts.
Once in a while I like to reflect upon what seems to be the more important issues facing the affordable housing industry based on the number of views we’ve had on the articles. Please feel free to share your thoughts on any of these subjects or you can email me at info@ahtcsonline.com if there are some topics which you would like to see covered in future posts.
Once in a while I like to reflect upon what seems to be the more important issues facing the affordable housing industry based on the number of views we’ve had on the articles. Please feel free to share your thoughts on any of these subjects or you can email me at info@ahtcsonline.com if there are some topics which you would like to see covered in future posts.
Once in a while I like to reflect upon what seems to be the more important issues facing the affordable housing industry based on the number of views we’ve had on the articles. Please feel free to share your thoughts on any of these subjects or you can email me at info@ahtcsonline.com if there are some topics which you would like to see covered in future posts.
One of the goals of HUD’s RHIIP initiative is to reduce over payments and underpayments which they have done through the Enterprise Income Verification system (EIV). The creation of the EIV system has really helped in the recovery of HUD funds for those over-payments of HUD subsidy. My feeling is that the EIV system was not just created because there was no founded need. Continue reading When a Section 8 Tenant Dodges Income
Dealing with Section 8 tenants who may be involved with drugs or addiction is hard enough for a family. But, according to the HUD Occupancy handbook, the Owner/Agent has the responsibility to protect the residents; “Owners must establish written screening criteria to prohibit the admission of certain individuals who have engaged in drug-related criminal behavior, or are subject to a state lifetime sex offender registration program, or are individuals whose abuse or pattern of abuse of alcohol interferes with the health, safety, or right to peaceful enjoyment of the premises by other residents.” Continue reading Screening Affordable Housing Tenants for Drug Abuse and Other Criminal Activity
Although I have previously written an article on this subject before it wasn’t until now that there was some more clarity from TRACS 202D and the impending TRACS release in September. Through this release we now have a recovery system in place through a new Section 7 of the MAT 30 record. However the question for most property managers is how do you keep a tenant who owes a debt to HUD from receiving federal housing subsidy? Continue reading TRACS 202D and Repayment Agreements
HUD Housing Notice 2013-06, Enterprise Income Verification (EIV) System, was issued today, March 12, 2013. This Notice supersedes Notices H 2011-21, H 2008-03, H 2009-20, and H 2010-10. The Notice is posted here at http://www.ahtcsonline.com/Industry Links/HUD Notices/HUD_Notice-H2013-06.pdf.
Learn more by taking our new UPDATED class for EIV: https://www.AHTCSonline.com/regform-multi.php
The revised Notice:
- Adds Section 811 Project Rental Assistance Demonstration units under a Rental Assistance Contract to the Applicability section (Section II).
- Includes a description of the active link found in the Identity Verification Report Statistics. The resulting report identifies the number of households represented as not-verified (verification in process) (Section VII).
- Modifies the name of the No Income Report to No Income Reported by HHS or SSA (Section VII).
- Includes a description of the new report No Income Reported on 50059 and discusses how the report should be used (Section VII).
- Identifies the New Hires Report as a Verification Report along with its previous location in the Income Reports section of the system (Section VII).
- Allows a violation for an owner/agent not having access and/or not using the EIV system in its entirety to be identified and the penalty to be assessed outside the scope of the MOR (Section XI).
All affordable housing leases and rental agreements require a security deposit. This is a dollar amount, usually one month’s rent, that’s intended to cover damage to the premises beyond normal wear and tear, and to cushion the financial blow if a tenant skips out early on the lease without paying. However the security deposit rules change from state to state, city to city, town to town. Finding the exact rules isn’t always easy but suffices to say where law’s conflict, O/As should follow the requirements that provide the greatest benefit to the tenant. Continue reading The HUD Required Security Deposit Amount
The proverbial can has been kicked down the road once more. This announcement has now delayed the PBCA Awards again. This message is from the: NOTICE OF FUNDING AVAILABILITY (NOFA) for the Performance-Based Contract Administrator (PBCA) Program for the Administration of Project-Based Section 8 Housing Assistance Payments Contracts:
“Litigation had been filed in the Court of Federal Claims seeking to enjoin HUD from proceeding with the PBCA NOFA. HUD agreed not to proceed with making the awards until the Court ruled on the matter. A decision was expected to be reached by or before February 22, 2013. Although the court had originally indicated that it would provide a verbal ruling at yesterday’s hearing (February 19, 2013), due to the complexity of the program and issues involved, the court requested more time to consider the arguments. Because the current PBCA contracts have been extended through June 2013, the court stated that it would make a decision before the end of June. The court has also reserved the right to call parties back for a supplemental briefings, though it did not set a definite schedule. The cases have been consolidated under docket number: Fed Cl no. 12-852C.”
The Department of the Treasury has decided that the Electronic Payments via the Direct Express Cards are the best way to distribute benefits. This decision has created some question as to how HUD and Owner/Agents of affordable housing should count these payments as Income or if it should be counted as an Asset…or what about both? Continue reading Tenant Income or Asset–SS Direct Express Cards
After spending my beginning years in technical support at an affordable housing software company I was often asked many questions in regard to the timing of tenant reported income.
I would always refer them to the HUD 4350.3 Handbook as it gives the best examples. In my opinion, I think each revision of the 4350.3 gets clearer and clearer especially with the examples they give.
The question here is when do we perform an Interim Recertification (IR) when the tenant reports their income a couple of months after they already started their job? Continue reading Timing of HUD Section 8 Tenant Reported Income
The decision to award the PBCA contracts has been delayed once again until or before February 22, 2013. Litigation has been filed in the Court of Federal Claims seeking to prevent HUD from proceeding with the PBCA NOFA. HUD has agreed not to proceed with making the awards until the Court rules on the matter. Continue reading NOTICE OF FUNDING AVAILABILITY (NOFA)
A revised form HUD-9834 Management Reviews of Multifamily Projects is now available from our webpage. http://www.ahtcsonline.com/Industry Links/MOR Forms/HUD-9834.doc. The form now has an expiration date of 02/28/2015 and is to be implemented for Management Reviews for Multifamily Housing Projects performed on or after December 4, 2012. All Management Reviews started prior to December 4, 2012, can use the previous version of the form. Updates to the form include organizational changes and additions for EIV and Lifetime Sex Offender Registration.
HUD announced today that the FY2013 HUD Income Limits are now available and effective 12/11/2012
https://www.hudexchange.info/resource/2778/fy-2013-income-limits/
Two’s company, three is a crowd…unless the third person is pitching in for the rent and other utilities. But what do you do when you have a person in a Section 8 unit who is not on the lease? Unauthorized occupancy is the most difficult thing in the world to prove in affordable housing. You try to follow-up on every case to prove that an unauthorized person is living in the unit and the tenant insists that he or she is just a “guest.” The burden of proof on the O/A is so high, no matter where you live. Continue reading Unauthorized Occupancy in a Section 8 Unit
|
|
